Maintain My Eligibility – SAP
To receive financial aid, you must meet the Satisfactory Academic Progress (SAP) requirements. SAP measures a student’s successful completion of coursework that is applied to an eligible degree-seeking or post-baccalaureate teacher certificate program. Regulations require that all students who receive the benefit of Federal Title IV assistance must maintain SAP. Texas State applies the SAP standards to all federal, state and institutional financial assistance programs. There are exceptions for such programs as the TEXAS Grant, which has separate SAP requirements as defined by applicable law. To view program-specific SAP requirements, visit the TEXAS Grant SAP, Bobcat Promise, and TEACH Grant SAP pages.
At the end of each evaluation period (end of spring semester), your transcript will be reviewed to determine if you meet all three of the following SAP requirements.
- Minimum GPA
- Minimum Completion Rate
- Maximum Hours Limit
You must have achieved at least a minimum cumulative Texas State GPA in order to remain eligible for financial aid. The GPA requirements are indicated in the below table.
Minimum Cumulative Texas State GPA Requirements Degree or Certificate Minimum Cumulative Texas State GPA 1st Bachelor's 2.0 2nd Bachelor's 2.0 Post-Baccalaureate Teacher Certificate 3.0 Master's 3.0 Doctoral 3.0
For you to receive financial aid, you must complete 67% of your attempted coursework for your program (i.e., bachelor’s, post-baccalaureate teacher certificate, master’s and doctorate). Attempted coursework includes transfer hours and courses for which you received no financial aid. To calculate your completion rate, just take the total of your completed program hours and divide that figure by your attempted program hours. Attempted hours include all registered hours whether or not you earned a grade or received credit (including any courses you attempted that are covered under academic bankruptcy or Academic Fresh Start).Hours that count as attempted but not completed are:
Hours that count as attempted and completed are:
- F or U grades for undergraduate and post-baccalaureate teacher certificate students
- D, F or U grades for master's students
- C, D, F or U grades for doctoral students
- PR (progress) for undergraduate and post-baccalaureate teacher certificate students
- W (withdrawal)
- I (incomplete)
- Repeats excluded from the GPA
- A through D grades for undergraduate and post-baccalaureate teacher certificate students
- A through C grades for master's students
- A through B grades for doctoral students
- PR (progress) for graduate thesis or dissertation hours
- CR (credit)
- Repeats included in the GPA
- If you complete 67 of 100 attempted hours while working on your baccalaureate, your completion rate of 67% (67/100 = .67) would meet the minimum completion rate requirement.
- If you complete 18 of 30 attempted hours while working on your master's, your completion rate of 60% (18/30 = .60) would not meet the minimum completion rate requirement.
Note: All completion rate percentages are rounded using standard rounding rules (i.e., round up .5 and higher; round down if below .5).
The number of credit hours you attempt may not exceed the maximum hours limit as indicated in the below table. Attempted hours include any hours you attempted at any institution, regardless of whether you received financial aid for those hours. Under federal regulations, any courses that you attempted and which are covered under academic bankruptcy or Academic Fresh Start are also considered toward your maximum attempted hours limit. To remain eligible for financial aid, you must not exceed the maximum hours limit as indicated in the below table.
Maximum Hours Limit Requirements Degree or Certificate Maximum Hours 1st Bachelor's 180 2nd Bachelor's 180* Post-Baccalaureate Teacher Certificate 60 Master's 104 Doctoral 113
*Any hours from the 1st Bachelor's that count toward earning the 2nd Bachelor's are counted toward this maximum attempted hours limit.
If you do not meet the SAP requirements by the end of the spring semester, you will be placed on financial aid suspension. Once you are on financial aid suspension, you are not eligible to receive financial aid until you meet the SAP requirements.
You will be notified via your Texas State email account in the event you are placed on financial aid suspension. The email will direct you to Texas State Self-Service for more details.
If you are on financial aid suspension, you may have your aid reinstated in one of the following manners:
- If you have not exceeded the maximum limit of attempted hours, continue to attend Texas State without financial aid and meet the SAP requirements. If at the next evaluation period (end of spring semester) you are meeting the SAP requirements, you will be eligible to receive future financial aid as long as you continue to meet the SAP requirements. If you meet the SAP requirements prior to the standard evaluation period at the end of the spring semester, you may file an appeal with Financial Aid and Scholarships.
- File an appeal demonstrating mitigating circumstances and be approved for an exemption to the SAP requirements.
If you are on financial aid suspension and subsequently meet the SAP requirements prior to the standard evaluation period at the end of spring, you may file an appeal with Financial Aid and Scholarships.
In the event you have been placed on financial aid suspension, you may file an appeal. Appeals will only be approved in the case of special circumstances. There is no guarantee of approval. Special circumstances may include, but are not limited to, a death in the family, illness of the student or any undue hardship that prohibits the successful completion of coursework. Circumstances will be evaluated by the reviewer of the appeal.
To file an appeal, please contact our office first at firstname.lastname@example.org or 512.245.2315. A financial aid advisor will then help you get on track to file the appropriate appeal.
An appeal must include the following:
- A written description that addresses why you failed to meet SAP
- A written description of what has changed in your situation to enable you to demonstrate SAP at the next evaluation point
- Documentation to support any claims
- If appealing because you have exceeded the maximum timeframe or because of a change in major, a degree plan must be submitted showing the number of hours remaining until graduation
If your appeal meets all the above requirements, Financial Aid and Scholarships will request from your academic advisor either: 1) documentation confirming that you can within a single semester regain SAP eligibility; or 2) an academic plan that demonstrates you can meet SAP by a specified and reasonable point in time with measurable milestones for each semester. If your appeal is approved, our office will send you a copy of the academic plan for financial aid purposes (which may be different than what you need to do academically with respect to your individual degree or post-baccalaureate teacher certificate program).
Due to the comprehensive nature of the appeal review process, it will take approximately 4 – 6 weeks for a decision to be made regarding your appeal.
Note: Appeals submitted without documentation will be denied.
If you wish to appeal the loss of your financial aid, you must do so through the following appeals process.
- Level 1 Appeal – Financial Aid Program Specialist
- Level 2 Appeal – Supervisor, Assistant Director, Associate Director or Director
- Level 3 Appeal – Assistant Vice President
- Level 4 Appeal – Financial Aid Advisory, Appeals and Scholarship Awards Committee (final appeal level)
Once you are notified of not being eligible for financial aid (financial aid suspension), you have until the appropriate deadline (see Appeal Deadlines) to submit an appeal. If your appeal is denied at any level (with the exception of a level 4 appeal) and you wish to appeal to the next level, you must submit a written notice of appeal to the next level by the appropriate deadline (see Appeal Deadlines). You have the option to submit up to four appeals during your program of study (i.e., first baccalaureate, second baccalaureate, doctoral, etc.).
An appeal must be filed by the appropriate deadline in order to be considered for a particular semester. The deadlines are as follows:
- Fall semester – November 10
- Spring semester – April 10
- Summer semester – July 10